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Job title : Executive Assistant

Questions being asked in the interview :

1. What are the most important qualities to have as an executive assistant?
Ans.A crucial quality to have as an executive assistant is the ability to communicate effectively. Since my role requires communicating on behalf of the company via telephone, email and face to face interaction, it's important that information is relayed correctly and in a professional and timely manner. In addition to communication skills, organizational skills are just as important. It's vital that I stay on top of things and maintain order not only for myself, but the executives I work with as well.

2.How do you prioritize tasks?
Ans.I prioritize my tasks using to-do lists so that I can clearly lay out the things I need to accomplish. I prefer to sort my responsibilities by deadline because I believe that to be the most crucial component. Through my years of experience, I have become adept at multi-tasking without losing the quality of my work.

3.If you had several tasks and had to finish them all by the same deadline, how would you approach this?
Ans.I would assess the amount of work involved for each task and begin with the tasks that require the most effort. I have a quick turnaround time with my work so quickly approaching deadlines do not intimidate me. If necessary, I am open to staying late in the office in order to complete an urgent task.

4.What is your greatest strength and how will it help your performance in this position?
Ans.When I looked into how to become an executive assistant, I thought my skill set was a great fit for the position. If I had to pick my greatest strength, it would be my interpersonal skills. I am a true people person. It will be beneficial in this position because great customer service is essential. Initially, I started off as a secretary in my last position, but was promoted to executive assistant because my strength translated into the ability to win clients over.

(Written on: 21.10.2015)

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